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Is your publications HERDC, QUT Research, QUT Scholarly, Creative Works? Where is the first place you enter it or who do you tell? This page answers those questions and helps both researchers and administrators get started with the collection.

 

Which collection does your publication fit?

All publication categories, with the exception of Thesis, Conference Item and unpublished works, will be imported from QUT ePrints into ResearchMaster. The below table provides details of which collection your publication fits into.

BOOKS

Output Type Description Category More details
Authored Book - HERDC Meets HERDC definition of research, publicly available, published in the current HERDC collection year, published by a commercial publisher or peer reviewed, has at least one author affiliated with QUT
A1
Authored Book - Pre-QUT or Missed HERDC (ERA Eligible) Meets HERDC definition of research, published by a commercial publisher or peer reviewed, author was not at QUT when published (pre-QUT) or not submitted for the HERDC collection, published in the last 10 years
A9
Authored Book - Other Does not meet the HERDC criteria - is a substantial scholarly book which doesn't meet HERDC, is an edited book, is a revised or new edition, is a textbook, is a reference book, can be authored at QUT or prior to QUT and published in the last 10 years
A2, A3, A4, A5

BOOK CHAPTERS

Output Type Description Category More details
Book Chapter - HERDC Meets HERDC definition of research, publicly available for the current HERDC collection year, published by a commercial publisher or peer reviewed, at least one author affiliated with QUT
B
Book Chapter - Pre-QUT or Missed HERDC (ERA Eligible) Meets HERDC definition of research, published by a commercial publisher or peer reviewed, either author was not at QUT when published (pre-QUT) or not submitted for the HERDC collection, published in the last 10 years
B9
Book Chapter - Other Does not meet the HERDC criteria - Book chapter in a scholarly or professional book which does not meet HERDC, revised book chapters which do not meet HERDC, entries in an encyclopedia, entries in dictionaries and published in the last 10 years
BN, BR

JOURNAL ARTICLES

Output Type Description Category More details
Journal Articles - HERDC Meets HERDC definition of research, publicly available (online or in print) in the current HERDC collection year, peer reviewed, has an ISSN and at least one author affiliated with QUT
C1
Journal Articles - Pre-QUT or Missed HERDC (ERA Eligible) Meets HERDC definition of research, publicly available (online or in print), peer reviewed, has an ISSN, either author was not at QUT when published (pre-QUT) or not submitted for the HERDC collection, published in the last 10 years
C9
Journal Articles - Other Does not meet the HERDC criteria -ie a non-refereed articles, reviews, commentaries, letters to the editors and published in the last 10 years
C2, C3, C4

CONFERENCE PAPERS

Output Type Description Category More details
Conference Papers - HERDC Meets HERDC definition of research, publicly available (online or in print) in the current Collection Year, peer reviewed in full (not just abstract), published in full, presented at a conference of national or international significance and has at least one author affiliated with QUT
E1
Conference Papers - Pre-QUT or Missed HERDC (ERA Eligible) Meets HERDC definition of research, publicly available (online or in print), peer reviewed in full (not just abstract), published in full, presented at a conference of national or international significance, either author was not at QUT when published (pre-QUT) or not submitted for the HERDC collection and published in the last 10 years
E9
Conference Papers - Other Does not meet the HERDC criteria - not peer reviewed or abstract only reviewed, extract or abstract only published, editor of a conference proceedings, keynote address, other non-HERDC conference paper and published in the last 10 years
E2, E3, E4, E5, E6

CREATIVE WORKS

Output Type Description Category More details Coversheet
Original Creative Work Visual Artwork, Design/Architectural work, Textural or Other Creative work bought into the public domain and meets the HERDC definition of research.
NPA1, NPA2, NPA3, NPA4
Live Performance Works Music, plays, dance and other live performances bought into the public domain and meets the HERDC definition of research.
NPB1 , NPB2, NPB3, NPB4
Recorded/Rendered Works Film/video, performance, inter-arts, digital creative works, websites/web exhibitions and other recorded/rendered works bought into the public domain and meets the HERDC definition of research.
NPC1 , NPC2, NPC3, NPC4
Curated or Produced Substantial Public Exhibitions and Events Web based exhibitions, exhibitions/events or festivals bought into the public domain and meets the HERDC definition of research.
NPD1 , NPD2, NPD3, NPD4
Other Creative Works Creative works which do not meet the definition of research and/or are not submittable for ERA.
S1, S2, S3, S4, S5
-

OTHER OUTPUTS

Output Type Description Category More details
Reports

Government, technical, educational, business or other reports
Please note some reports are eligible for ERA (see latest ERA Guidelines for details)

R1, R5

Who do you talk to in your faculty/institute?

QUT has administrators in each faculty/institute who are able to assist with your publications queries and are the central point for submission to each collection. To find out who is the contact person in your area, please view our research administrators list.

 

QUT ePrints

The single point of submission of publications is QUT ePrints and this will flow into ResearchMaster and then into a researcher's RAD profile. Please note that the data in RAD is updated overnight, so any changes to your publication will be reflected the day after they are made in ResearchMaster.

QUT ePrints is the central repository of research outputs created by QUT staff and postgraduate students. Whenever possible, the outputs deposited in QUT ePrints by their creators can be downloaded or viewed online, free of charge. This ensures the widest possible dissemination for the outputs of QUT researchers and contributed to the growing body of research literature that is now freely available online.

For more information on how to deposit in QUT ePrints contact eprints@qut.edu.au. Once deposited and processed by the QUT ePrints team, the Office of Research will push the publication into ResearchMaster, carry out verification checks and then the publication will appear in a researcher's publication profile in RAD.

 

Getting your publications on to RM

Each faculty/institute has its own research office and thus has slightly differing ways of coordinating the HERDC Publications data collection and submission. For detailed information on how your faculty/institute processes publications please contact your research administrator.

You will need to provide your publication and associated verification material to your research administrator who will ensure all verification material has been sourced (remember that in some instances only the author has access to verification material so please try to provide your administrator with as complete a publication as possible!) and then upload via QUT ePrints. Once deposited and processed by the QUT ePrints team, the Office of Research will push the publication into ResearchMaster and will then manage the record as normal - checking evidence, missing material, Author AOUs, etc. Each month, the Office of Research will issue a report where a nominated faculty/institute senior academic (in most cases the ADR or Head of School), independent of the author, will check and/or accept that the definition of research has been met and that the publication should be included in the HERDC collection.

What can you do to assist the HERDC process?

Ensure that you provide your publication to your administrator or deposit it on QUT ePrints at the earliest possible time throughout the year. It places pressure on everyone (at both a faculty/institute administration and Office of Research level) when publications are submitted very close to the final deadline. The HERDC collection is open all year so please notify your administrator of a publication as soon as possible (for example as soon as it is published online or as soon as you return from the conference).

Ensure that you give your research administrator as complete a publications package as possible with as much verification material (peer review, copy of the book) as possible. In some instances, the only way of proving peer review is through the provision of reviewers comments so you may need to submit this to your administrator.

Deposit your publications on QUT ePrints.

The HERDC Verification Process

Each publication which is submitted for HERDC needs to be verified by the Office of Research. We ensure that all verification material has been included and is appropriate and that all details on ResearchMaster have been correctly recorded. If any material is missing, the Office of Research lists the missing item and any further details in ResearchMaster and this publication is provided in a report sent to the nominated research administrators.

The Office of Research also double checks that the publication has been submitted in the correct category and for the correct collection year. If the publication is moved out of the HERDC or the category is changed, this is recorded in ResearchMaster and provided in a report sent to the nominated research administrators.

The final main check which is performed by the Office of Research is that the publication is not a duplicate. A check is done on ResearchMaster by author and the title/keywords are checked against the authors other publications. If two HERDC publications are deemed as potentially having similar content they will be pulled aside for closer inspection. Having a publication noted as being a potential duplicate does not mean that the Office of Research has deemed it automatically as a duplicate but rather that it should be checked. Please keep in mind that for a publication to be submitted more than once in a collection it needs to have significant new research findings in the second publication in order for it to be accepted. Frequently we come across publications which are identical duplicates (just in a different journal or presented at a different conference) which cannot be accepted. In these instances, this is entered in ResearchMaster and is provided in a report sent to the nominated research administrators, and giving them the opportunity to respond if they feel that there is significant new material presented in the second publication.

Once the publication has been verified, the Office of Research marks it as verified on ResearchMaster. This then locks down the record (so no further changes can be made) and the status in your RAD profile will update from "Unverified" to "Verified" the following day.

Checking the status of your publication.

You can check the status of your publication at any stage via your RAD profile. RAD profiles are available to research academic staff (Teaching and Research or Research Only) so if you fall outside this category (for example Teaching Only, Postgraduate Research Student) you can contact your research administrator who will be able to search on ResearchMaster.

Please note that the data in RAD is updated overnight, so any changes to your publication will be reflected the day after they are made in ResearchMaster.

It is important that you check your RAD profile to see what may be missing and liaise with your research administrator accordingly. It is worthwhile to note that if a publication is not showing on RAD it is because it has not been entered in ResearchMaster (RM). This may be because your administrator may not know about this publication or that they are yet to enter the publication in ePrints. In RAD, you are able to see if the publication has been verified or not - this stage is undertaken by the Office of Research. Whilst we strive to process publications as soon as they arrive in our office, it is a large undertaking every year with over 2500 publications to evidence sight - thus in the later stages of the collection the turnaround time for verification may be slower.