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HERDC Year of Publication

This definition is sourced from the Higher Education Research Data Collection (HERDC) Specifications. Please refer to this document for full details of the HERDC.

9.2. Year of Publication
To be able to count publications in the 2012 submission of Research Publications Returns-Return 2:

  • the research must have been published in the 2011 calendar year, and
  • 2011 must be stated as the year of publication within or on the work being claimed.

The definition of published in this context is the date the publication was released to its intended audience.

Letters from authors, editors, creators etc stating that a research publication was published in 2011, even though 2011 is not stated within or on the work as the year of publication, are not acceptable evidence of the year of publication. There are two exceptions:

  1. For journal articles and/or conference publications that are produced on CD ROM or are web-based, and do not contain a date published within or on the work being claimed, a letter from a journal editor or conference organiser verifying the published date may be accepted

  2. The date a conference was held may be acceptable evidence of the year of publication.

Pages showing the stated year of publication must be included in verification material.

Expanded Year of Publication Definition
HEPs can also include 2010 publications in their submission if the publications are those which:

  • were published after the submission date for the 2010 data collection; AND
  • contain a 2010 publication date, may be included under this provision.

HEPs must be able to demonstrate (in the verification material that they maintain) that the publication was not produced until after the submission date for that year’s publication return. i.e. that the publication, although containing a 2010 publication date, was not published until after 30 June 2011. A letter from the publisher will be considered sufficient verification material to support the claim

Publications from 2009 and earlier years are not eligible to be included under this provision.