Higher Education Research Data Collection (HERDC)
The Government's Higher Education Research Data Collection (HERDC) collects information annually on the research income and research publications of all the Higher Education Providers (HEPs) in Australia. This information is then used by the Government to distribute block grant funding, between Australian HEPs in subsequent years. The HERDC publications are also being used as part of the Excellence in Research for Australia (ERA) submission and in addition drives internal reporting around performance indicators, promotions applications and research activity.
2013 and 2014 Collections now open
The 2013 HERDC for 2012 research publications is now in the final stages. The HERDC collection has an internal deadline for depositing on QUT ePrints of 16 March 2013 in order to guarantee consideration for HERDC.
Please note that the HERDC Collection is not retrospective, that is, in the 2013 collection, if a 2012 publication misses inclusion in this collection it cannot be counted in subsequent years for the HERDC (and therefore cannot result in government funding). Publications which are HERDC eligible (i.e. meet all the criteria of peer review and other category specific requirements) which do miss the HERDC collection may be eligible for inclusion in QUT's ERA submission as a QUT Research Publication.
Both the 2013 and 2014 Collections are open for entry. The Office of Research runs these dual collections for HERDC to enable researchers to have their publications recorded earlier and show up on their RAD profiles shortly after publication. It is important to note that whilst the colleciton of 2013 published works is open on ResearchMaster - validation by the Office of Research may not occur until after the 2013 collection is finalised (July 2013). You will still be able to select them to appear in your Top Ten publications which are displayed on your Staff Profile page.
Due to the government's detailed HERDC specifications, and the fact that the collection is auditable, the verification process for publications submitted to this collection is substantial. Authors are encouraged to please submit publications asap. This ensures there is sufficient time for publication upload to ePrints and the required publication and verification material checks. It also ensures the completion of all relevant stakeholder reviews prior to the government's June submission deadline.
The Research Data & Platform team within the Office of Research is responsible for collecting publication data for QUT.
HERDC publication categories
The four HERDC research publication categories are:
Not all research publications will meet the criteria for the above categories. If this is the case the publication will be recorded in the QUT Scholarly Collection and it will not result in government funding.
Publications written in a foreign language can be included in the HERDC as long as they meet the criteria for the respective category and the verification material is translated into English.
The single point of submission of publications is now QUT ePrints and this will flow into ResearchMaster and then into a researcher's RAD profile. Please note that the data in RAD is updated overnight, so any changes to your publication will be reflected the day after they are made in ResearchMaster.
QUT ePrints is the central repository of research outputs created by QUT staff and postgraduate students. Whenever possible, the outputs deposited in QUT ePrints by their creators can be downloaded or viewed online, free of charge. This ensures the widest possible dissemination for the outputs of QUT researchers and contributed to the growing body of research literature that is now freely available online.
At the point when the publication is being deposited into QUT ePrints, it is recommended that the evidence about the publication be compiled into a PDF and uploaded to ePrints at the same time - there is a drop down in the item types for HERDC Evidence. For more information on how to deposit in QUT ePrints contact email@example.com
If for some reason the evidence cannot be supplied at the time of the original ePrints deposit, it needs to be emailed to the Office of Research at firstname.lastname@example.org - we will put it against the ePrints record (please send to us so we can assess it).
Once deposited and processed by the QUT ePrints team, the Office of Research will push the publication into ResearchMaster and will then manage the record as normal - checking evidence, missing material, Author AOUs, etc.
For further information see
Please contact the Office of Research on ext: 89581 or email email@example.com if you have any questions or require any further information.